Application

Exhibitor Application Form 2024

Please fill out this online form to apply for a stand at 2024 Art Fair.


All entries must be submitted by 12th September 2023.


Opening times of the fair will be;

Thursday 14th  March - 6pm - 8pm  - Private View

Friday 15th March - 10am - 4pm

Saturday 16th March -  10am - 5pm

Sunday 17th March - 10am - 4pm

(Exhibitor set up will take place on Wed 13th and Thurs 14th times t.b.c.)


If you have any queries regarding this form, please email info@bordersartfair.com and we will get back to you as soon as possible. 


Our selection panel will meet shortly after the deadline date (12th Sept), and we will let exhibitors know if their application has been successful as soon as possible.  The selection panel will base their decisions on quality and variety.  We welcome applications from all over the UK, from galleries, individual artists or artist collectives.


All information entered here may be used in our e-brochure or for social media, unless otherwise stated.  Please upload minimum 3 (maximum 5) high quality images of your work, which represent the type of work you will be exhibiting at the Borders Art Fair and which we can use for our publicity.  If your application is successful, we welcome more up to date images if necessary. 


The Costs (no VAT applicable)

3m x 1m stand (individual artists only) - £336

3 x 1.5m stand  - £423*

4m x 1m stand - £412*

3m x 2m stand - £510

4m x 1.5m stand - £510*

4m x 2m stand - £608

6m x 1m stand - £564

6m x 2m stand - £804


* limited number available


What’s included in the price?
- Shell scheme stand (internal walls only)
- Fascia board with gallery or artist name (up to to 20 characters per line, 2 lines total)
- Standard Lighting to stand (1500mm LED strip lighting behind ea. 3m width of fascia) 

-  Two exhibitor passes
- Free wrapping service for sold items

-  Wifi access
- Inclusion in the fair e-brochure 
- Artist/gallery link and one image on www.bordersartfair.com
- Complimentary Private View invites
- PR support and inclusion in our extensive marketing campaign including in press releases when possible.  We employ a professional PR Agency to target regional and national press, TV and radio stations, magazines, and influencers to maximise event exposure.
- Social media promotion across various social platforms
- Opportunity to grow your audience, and make contacts with galleries
- Opportunity to network and share practice with other participants.


Please fill out all fields. 

Application form

When your application form has sent successfully, you will see a message in pink thanking you.  If the form doesn't appear to have sent, please check that you have filled in all essential fields/ drop down menus and try again.  The form will not send unless these are filled. 

Successful applicants will be informed as soon as possible.    Applicants will be expected to pay their stand fee in full on acceptance of their stand.

Terms and Conditions


1. Applications will only be considered if received on a completed Application Form before, or on, the 12th September 2023


2. Applications will be considered from individual artists, galleries, or groups of artists. 


3.     We reserve the right to accept or decline your application to sell works at The Borders Art Fair.


4. All work must be original, though limited edition prints (edition run up to 150) are permissible, so long as they do not predominate. Hand made prints are acceptable.


5. A limited number of cards produced by the artist can be displayed and sold, but must not take up more than 5% of stand space.  Gift items, such as mugs, tea towels, cushions, other printed items are not permitted without prior consent.  Border Arts Development C.I.C. reserve the right to request items be removed, if it is felt that they detract from the original work, or make the stand look unprofessional.


6.     All work displayed must be for sale.


7.     Exhibitors set the price which their works should be sold for. This price must be inclusive of VAT (if applicable). Exhibitors are responsible for taking payment.


8.    If a sale is made you are entering into a legally binding contract with the purchaser to complete the sale and dispatch the artwork in the agreed time period.


9. All artworks must be securely hung, and not touching the floor, unless it is a requirement of the artwork.


10. Applicants cannot sublet their space, or any part of it, to another party without prior permission from Border Arts Development C.I.C.


11. You agree to have your artworks / work and descriptive information used for advertising purposes and publicity relating to The Borders Art Fair, along with photographs taken at the Fair.


12.   You are responsible and liable for costs of all materials, packaging, delivery, insurance and costs. These costs cannot be reclaimed from Border Arts Development C.I.C. under any circumstance and should be taken into account when pricing your artworks.


13. Shell units. The Borders Art Fair will provide the display shell stands. Exhibitors are responsible for their own hanging/ fixing. 


14. Exhibitors should have their own public liability insurance, and be responsible for insurance of their work.


15. Due to health and safety regulations only lighting provided by the organisers will be permitted, without prior consent.


16. You will be notified of your stand allocation, and be given the option to accept that offer. On acceptance of the stand, you will be invoiced for the full amount, which will be payable within 30 days from date of invoice. 


17. If you drop out up to 14 weeks before the event we will refund your stand fee, less £30 for administration costs. If you drop out after that time we will endeavour to sell the space and return your fee, but cannot guarantee that. 


18. If the event is cancelled, Border Arts Development C.I.C. cannot be held liable for any additional expenses incurred. 


19   If the event has to be cancelled due to government restrictions relating specifically to Covid-19, or any other pandemic, within 21 days  prior to the event, we will reimburse the exhibitor fee, less 30% of the amount paid.  If it becomes clear that the event needs to be cancelled due to Covid restrictions before that time, including national travel bans, exhibitor fees will be fully refunded less 10% of the amount paid.  If an exhibitor cannot attend due to Covid isolation or illness within 21 days prior to the event, we will endeavour to sell their stand and reimburse them,  but cannot guarantee a full or partial refund.


20.  If the event is cancelled due to fire, flood, weather, issues with the venue or, for any other reason that Border Arts Development C.I.C deem necessary, excluding government restrictions relating specifically to pandemics, the exhibitors will be reimbursed for the full amount.


21. The health of our exhibitors, staff and visitors is our top priority and we will be following all UK and Scottish Government guidelines.  All exhibitors/ staff/ visitors must adhere to any current regulations on face coverings, or any other government restrictions that are in place at the time of the event.


22. These terms and conditions form a legally binding document agreement between you and Border Arts Development C.I.C., organisers of The Borders Art Fair.


23. You agree to defend, indemnify, and hold harmless Border Arts Development C.I.C, its officers, directors, employees, agents and third parties, from your use of the service, including any violation of these rules.


24. These terms and conditions are subject to change as is any information on the website at the discretion of Border Arts Development C.I.C. 


25. Acceptance of these terms and conditions, constitutes acceptance of these rules.


All rights reserved. 


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